130+SOEEA+Board+Meeting

Full Board Meeting Agenda – 2:15 January 8th 2011

- Welcome to new members Communications Working Group Leader and Education Working Group Leader - New slate of officers – Thanks! - 2011 schedule of meetings and action - Leah will bring printed copies of the working group tasks from the SPRA grant for discussion and planning - President’s Report - Review Goals Five Year Foci (2009 – 2014)
 * SOEEA Five Year Strategic Plan **
 * 1) Support educators to practice outdoor and environmental education.
 * 2) Encourage outdoor recreation, exploration of Saskatchewan, development of outdoor and environmental skills and practices, and the development of a sense of place.
 * 3) Actively connect diverse members and support environmental decision making encouraging ecological responsibility.
 * 4) Be a happy and healthy organization (leadership, communication, partnerships, networks, members, and membership benefits).
 * 1) Build membership (communicate, member benefits, opportunities to participate, certification, SOEEA “Champions”) and Board succession (establish and implement a year long process supporting members to consider taking on a board position, welcome interested members to an information session (July), shadow current board members, Have a suitable and thorough Board induction process)
 * 2) Working Group action (develop the process of the working group and ensure they are effective in operation)
 * 3) Communications (Evaluate all communication tools {Envisage, website, display, merchandise, membership brochure, writing articles for publication in other venues} including internal communications (with members and Board members), articulate corporate memory.
 * 4) SOEEA will fill a niche in Saskatchewan in delivering and facilitating training in outdoor and environmental education. Delivery focuses on Flying WILD, Canoeing Accreditation, Leave No Trace.

Schedule for next 4 months from board handbook...

January
• Strategic Planning (set timeline for annual grant expenditure) • New Board Member Induction (Past President) - need expense vouchers, handbook, board contact info, grant, list of responsiblities • SPRA Final Report due (include auditors report, AGM minutes, and final report) <span style="font-family: Arial,Helvetica,sans-serif;">• Saskatchewan Science Fairs (11 regions @$50 each ($550) and 2 certificates each region) Are we still going to do this? <span style="font-family: Arial,Helvetica,sans-serif;">• Renew NAAEE membership (update Affiliates contact information) <span style="font-family: Arial,Helvetica,sans-serif;">• Renew EECOM membership (update Associates information) <span style="font-family: Arial,Helvetica,sans-serif;">• Renew SEN membership <span style="font-family: Arial,Helvetica,sans-serif;">• Set conference attendance and remuneration for the year (PD Grant) Melanson Award

<span style="font-family: Arial,Helvetica,sans-serif;">February
<span style="font-family: Arial,Helvetica,sans-serif;">• SPRA AGM (Program Director and Vice President) <span style="font-family: Arial,Helvetica,sans-serif;">- Dennie to attend Flying Wild conference in McAllen Texas (SOEEA to send silent auction items)

<span style="font-family: Arial,Helvetica,sans-serif;">March
<span style="font-family: Arial,Helvetica,sans-serif;">• Winter Camp? <span style="font-family: Arial,Helvetica,sans-serif;">$upport Grants due <span style="font-family: Arial,Helvetica,sans-serif;">• Envisage

<span style="font-family: Arial,Helvetica,sans-serif;">April
<span style="font-family: Arial,Helvetica,sans-serif;">• Earth Day

- Treasurer’s Report - Executive Assistant Report - I absolutely need any outstanding expenses from 2010 now!, update contact information for Board - Reports from Working Groups Other business >> 100 Dewdney Ave >> Unit 298
 * Update and outstanding actions from Board Retreat - review minutes (some may have already been covered above)
 * EECOM 2011 update
 * Flying Wild & Project Wet discussion (Jo/Lizabeth to report on signing contracts)
 * Flying WILD questions - who should write final report? Who should be the direct contact for/with Lizabeth? Who/where should we keep books & workshop evals?
 * How should we go about ordering books? (shipping and brokerage fees have become expensive) and where should we send them?
 * MOU - review number of educators we committed to train per year and the budget for that - *** THIS IS JUST A GOAL!** * confirmed by email from Flisa Jan.6th. (Jo)
 * Lizabeth's report - Training programs in the works, curriculum updates and //possible// glitch with Science 6-9? (CWF owns it)
 * Leave No Trace Canoe Trip? and stuff from Leah's package
 * Canoe Training Sessions
 * NAAEE 2011 - October 11-16, 2011 - Raleigh, NC
 * Winter Camping? - need a committee to plan - we need dates
 * <span style="font-family: Arial,Helvetica,sans-serif;">Code for storage unit lock & sign-in/-out procedure
 * <span style="font-family: Arial,Helvetica,sans-serif;">Should Lizabeth have the code to access Flying WILD kits and books for workshops and lend them out to facilitators?
 * <span style="font-family: Arial,Helvetica,sans-serif;">Leah has code and combination
 * <span style="font-family: Arial,Helvetica,sans-serif;">Modular Storage Systems


 * Melanson
 * Set dates for board meetings

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