February+11+Exec+Meeting

February 11, 2013 - Executive Meeting - at Jessica's

6:30pm - Check in & snacks

7:00pm - start Skype call with people from a distance

__**Agenda**__

Because it is our first meeting of the year, people may not have reports but we will do a go around to see if each position has anything to report and then the business below should be addressed. We will need a Treasurers report. - Past President - President - Vice President - Treasurer - Program Director - General Manager


 * Main business**
 * Make changes to our grant/2013 budget with the received amount vs. applied amount. This will help Jess with putting 2013 budget into simply accounting and the working groups knowing how much they have to spend on each event. The amount of the grant was $51,660.00. We requested $54,770.00. Therefore we must reduce the grant by $3110 which is quite a bit.
 * Check in on Duck Mountain Ski Loppet - # of people & budget
 * Update on 2012 audited statements - when will we receive these back, set meeting date for sub committee, sign off on them
 * Final Report for SPRA due in March - must include audited statements, minutes from sub committee meeting approving audit, final report, agm minutes
 * Bank signing - should we get Kyle on as a signing authority as Treasurer? I think our hand book says this.
 * Think about people to take on major events for upcoming month before we have a full board meeting to sort this out
 * Set subcommittee for approving support grants due in March - advertise these too

**Other business**


 * update on Leah Wallburg's proposed project to do an overview of outdoor ed in the province to develop an outdoor/environmental ed policy for Saskatchewan
 * Request from Traveling World Community Film Festival to use our nonprofit number to rent the Cathedral Neighborhood Centre for their event
 * update about Envisage journal project
 * check in on Melanson Award committee
 * Call for presentations for NAAEE 2013 conference (Oct. 9-12, 2013) in Baltimore deadline March 31: http://www.naaee.net/conference
 * Call for presentations for EECOM 2013 conference (June 26-30, 2013) in Victoria: http://www.eecom.org/index.php?option=com_content&view=article&id=189&Itemid=186&lang=en

This is what our SOEEA timeline says for first few months of the year (in handbook) • Strategic Planning (set timeline for annual grant expenditure) • New Board Member Induction (Past President) • SPRA Final Report due (include auditors report, AGM minutes, and final report) • Saskatchewan Science Fairs (11 regions @$50 each ($550) and 2 certificates each region) • Renew NAAEE membership (update Affiliates contact information) • Renew EECOM membership (update Associates information) • Renew SEN membership • Set conference attendance and remuneration for the year (PD Grant)
 * January **

• SPRA AGM (Program Director and Vice President)
 * February **

• $upport Grants due • Envisage
 * March **

• Earth Day
 * April **