EECOM+Planning

[|​​​http://www.eecom.org/index.php?option=com_content&task=view&id=59&lang=en]

Please see our proposal at Proposal Wiki

next **Planning Meeting... Thursday 10th June, 2010 6pm at the U of R, Ed 320 - for 2 hours!!** Items for discussion... __//**Please be ready to offer your report... check who is responsible for what!!**//__
 * 1) Congratulations to Kristin Catherwood - Conference Coordinator (Peta)
 * 2) Do we want to attend the EECOM Leadership Clinic to do some solid planning for this conference? We could send a joint team to plan for SOEEA and the conference...
 * 3) Thanks to Jo, Paul, Audrey, Peta and Kristin - who attended the 2010 EECOM Conference - REPORT
 * 4) Venue, Accommodations, and Technical support (Jo)
 * 5) Keynote speakers (Kyle)
 * 6) Website (Audrey and Mark)
 * discuss strategy (NAAEE/EECOM or create our own)
 * how to develop site and content - timeline and people
 * what requirements do we have (online registration and payment, submission of papers, information, links to local..., discussion boards for transport and local home stays)
 * 1) Sponsorship (Karen)
 * Thanks to Nature Saskatchewan
 * Thanks to RPIRG
 * U of R application.... lets get this done asap
 * Lets formalise these agreements
 * Look National... not just provincial (Parks Canada, Environment Canada, others?)
 * Look to Sask Science Centre and Ministry of Education ASAP
 * what else do we need? - timeline and people
 * We are after specific sponsorship for the following events
 * Welcome Event
 * Pre-conference Research Symposium (Wednesday)
 * Pre-conference Associates Day (Wednesday)
 * Pre-conference field trip - to Grasslands NP and Cypress Hills (Sat, Sun, Mon, Tues)
 * Pre-conference workshops - Flying WILD, others?? (Wednesday)
 * Pre-conference EECOM Board Retreat (Tuesday)
 * Pub Night - Bushwakkers
 * Transport to locations - bus costs
 * Field trips - Friday afternoon... no cost and totally sponsored by provider
 * Annie Leonard - Keynote $12500 plus costs - OR SKYPE...
 * Speaker Thank yous... Jim Nodge gift and Cypress Hills wine
 * The Boycott - Kathryn Blume - Closing performance $7000 (inc costs)
 * Nutrition Breaks - times three
 * Lunches - times three
 * Awards dinner - showcase Saskatchewan culture (food, performing arts)
 * French program (can we get help to have translation??)
 * 1) French programming and translation (???)
 * 2) can we get a French Keynote or translation??
 * 3) Advertising - detail the strategy? (Audrey and Mark)
 * 4) Field Trips (Paul, Mark)
 * 5) Nutrition and sustainability (???)
 * 6) Other reports...

Do we need to amend this.... LOOK for other to help you out. Thanks everyone for your continued energy!!
 * Reminder of who is in charge of what....**
 * program
 * overall program (???)
 * keynote management (Kyle)
 * welcome event and Associates Gathering (Karen)
 * field trips (Mark, Paul)
 * workshops (Audrey)
 * concurrent sessions (this includes managing peer review) (Karen)
 * research symposium (Peta, Paul H, Marcia)
 * exhibit hall (Audrey)
 * partners and sponsorship (Karen)
 * nutrition and sustainability (???)
 * facilities and equipment (Jo)
 * awards dinner (liaise with EECOM as their awards are announced (plus SOEEA Melanson award) - (Kyle)
 * marketing/advertising/website development/communications (Audrey, Mark)
 * executive (to manage budget) (Karen, Jo, Peta, )
 * youth participation (Mark)

Items for discussion: Application for U of R funding... http://www.uregina.ca/presoff/vpacademic/conferencefund.shtml (due October 2010)
 * Next Planning Meetings: Wednesday 21st April 5.30pm, and Wednesday 26th May 5.30pm**
 * 1) Conference Coordinator - appoint
 * 2) Conference Registrar - appoint
 * 3) Sponsorship Strategy
 * 4) Booking facilities (rooms and accommodation) and catering
 * 5) Booking keynote and other speakers
 * 6) Advertising strategy (SFU EECOM Conference)
 * 7) Website strategy
 * 8) Dates to note and jobs to do...

Ideas to work on... SOEEA is hosting a national conference and we would like to hire a Conference Co-ordinator. The position begins this May and continues until next July. The Conference is the 1 - 4th June 2011. This role will include negotiating many of the conference organisational aspects and working closely with the Conference Co-ordinating Committee. Much of the initial planning has been done by this committee - please see http://eecomproposal2011.wikispaces.com/ This position will be managed via a negotiated contract and is for $3500 Please express your interest in this position by contacting Peta White (white20p@uregina.ca)
 * Add for Conf Coordinator**

"Exploring the Socioecological in Education and Culture: Becoming Active Participants in Change" 1 - 4 June, 2011 At the University of Regina, Saskatchewan

SOEEA is hosting a national conference and we would like to hire a Conference Registrar. The position begins this May and continues until next July. The Conference is the 1 - 4th June 2011. This role will include managing the financial aspects of this conference. Skills in sourcing funding will be advantageous. Experience in managing conference registrations would also be highly desirable (although not essential). The Conference Registrar will be working closely with the Conference Co-ordinating Committee. Much of the initial planning has been done by this committee - please see http://eecomproposal2011.wikispaces.com/ This position will be managed via a negotiated contract and is for $1500 Please express your interest in this position by contacting Peta White (white20p@uregina.ca) "Exploring the Socioecological in Education and Culture: Becoming Active Participants in Change" 1 - 4 June, 2011 At the University of Regina, Saskatchewan
 * Add for Conf Registrar**

Platinum Sponsorship $10000 and above Logo on conference advertising Special billing at sponsored event Naming rights Booth at Exhibit Hall Participation on Conference Planning Committee Article of sponsorship in Envisage (SOEEA) and on EECOm national newsletter Full page add in conference booklet Sponsor badges for those attending conference 2 free conference registrations Gold Sponsorship $7500 - $5500 Logo on conference advertising Booth at Exhibit Hall Article of sponsorship in Envisage (SOEEA) and on EECOm national newsletter Half page add in conference booklet Sponsor badges for those attending conference 1 free conference registrations Silver Sponsorship $5000 - $2500 Logo on conference advertising Article of sponsorship in Envisage (SOEEA) and on EECOm national newsletter Quarter page add in conference booklet Sponsor badges for those attending conference Bronze Sponsorship $2000 - $500 Logo on conference advertising Article of sponsorship in Envisage (SOEEA) and on EECOm national newsletter Sponsor badges for those attending conference
 * Sponsorship tiers.**.. can we get away from rich metals and make interesting ecological tiered names?? maybe bird names like Great horned owl, Some falcon,

Or alternatively, we could just seek sponsorship for events.... We are after specific sponsorship for the following events Welcome Event Pre-conference Research Symposium Pre-conference field trips Pre-conference workshops Richard Louv - Keynote 1 $12000 plus costs Annie Leonard - Lunch events $12500 plus costs The Boycott - Kathryn Blume - Closing performance $6000 plus costs Nutrition Breaks - times three Lunches - times three Awards dinner Associates gathering Venue Hire Equipment management and hire Conference organisation Speaker acknowledgements

1: Welcome to committee 2: Establishment of Sub-committees 3: conference coordinator and conference registrar (advertise positions) (Karen, Jo) 4: book keynote speakers (Richard Louv, Marcia McKenzie, Trevor Harriot, Norm Henderson, Annie Leonard, Kathryn Blume (The Boycott)) 5: getting a plan for advertising at this years EECOM conference (all items needed by the 14th May 2010) 6: preliminary announcement.... and communication strategy (website planning) 7: U of R facilities booking and conference sponsorship 8: Next meeting (communications, sponsorship, facilities) Wed 21st April
 * Planning meeting - Tuesday 30th March 2010 [5pm via Skype or at peta's house]**
 * who else do we need to be involved...
 * program
 * overall program
 * keynote management (Kyle)
 * welcome event and Associates Gathering (Karen)
 * field trips (Mark, Paul)
 * workshops (Audrey)
 * concurrent sessions (this includes managing peer review) (Karen)
 * research symposium (Peta, Paul H, Marcia)
 * exhibit hall (Audrey)
 * partners and sponsorship (Karen)
 * nutrition and sustainability
 * facilities and equipment (Jo)
 * awards dinner (liaise with EECOM as their awards are announced (plus SOEEA Melanson award) - Kyle
 * marketing/advertising/website development/communications (Audrey, Mark)
 * executive (to manage budget and communications) (Karen, Jo, Peta)
 * youth participation (Mark)

Meeting to take 1 hour only.