March+16th+Karen+hosts

Full Board Meeting Agenda – March 6:30 Sheldon Williams (Room 213)

- Welcome

- President’s Report - Welcome Back Kyle!

-Review outstanding items from past meetings (http://soeea.wikispaces.com/outstandingitems) - does not include items from the Feb 16 exec meeting -Review Calendar (http://soeea.wikispaces.com/SOEEA+Timeline)

- Treasurer’s Report - Executive Assistant Report - Program Director Report - Reports from Working Groups Communications (CPBW, Scott)
 * Review Financial Statements
 * Cheques signed
 * Approve audit
 * t-shirts and business cards to board (Leah)
 * Website - Dillon suggested $50 for the updates needed - logos on main page, clarifying calendar, adding search function
 * Family membership - how many votes do they get at the AGM?
 * Membership drive update - 15 new or renewed members as of March 15. No referrals noted.
 * Support - Are PD Grants open to anyone or just board members (if just board members we should remove from website)? Do we really need receipts for EAP and OEE (I know they can be hard to track down within schools)? Why are there program evaluation forms? I think we should just ask that they internally review the project. I would like to add wording along the lines of "Special Arrangements can be made" regarding inclusion in newsletters/media, that isn't always possible.
 * Forwarding e-mails to members - I get several e-mails of things that people think would be "of interest" to SOEEA members (often I agree) but I don't want to be bombarding members with e-mails - what should the policy be?
 * Waivers
 * Envisage circulation - Lizabeth suggested we add CEE, Flying WILD, CWRA-SK and Dale Hjertaas at SWA to our Envisage mail out - thoughts?
 * Wings Over Wascana Public Day - May 14, 2011 (Saturday). SOEEA has been asked to run Geocaching workshops, one Earthball workshop and Solar Oven workshops. Anyone available? Volunteers?

Public & Families (Paul S. & Allison) - poster for pre-conference field trip is out - looks great! -pre-conference trip info posted on SOEEA site; itinerary included -sign up for the trip asap, and email info@craikecovillage.com if you have preferences for tipi/tent/convent accommodations for Grasslands, and cabin (2-4 bedroom) or tenting at Cypress. Also, post on facebook if you are intending to go. This is not legally binding, but it will help generate buzz. Let's generate some buzz people! -Question: Has registration begun for EECOM? Is there/will there be a section for EECOM attendees to select field trip option?

Education (Dennie & Nicole) -Growing UP WILD - please re-read emails prior to meeting and be prepared to make a decision - we're late getting back to Peta. - Flying WILD
 * general comment - Lizabeth will run this and report to exec without much or any input from Ed Working Group - so Ed Working Group will focus on all our other training stuff!
 * Project WET & Flying Wild update from Lizabeth (via exec - Jo/Leah/Kyle) Next meeting this will not be in Ed Working Group's section
 * management of certificates - suggested to Lizabeth to send some cert's to facilitators along with books but to ask who really needs one instead of giving them each one, then facilitator returns unused cert's to Lizabeth. Lizabeth is used to sending everyone cert's in the mail following her workshops - but I believe they're often a waste.
 * roll-down display with formatting sent from CEE, cost = $300-$500,
 * needs SOEEA logo?? or can SOEEA logo just be on the same display table or booth on other items we already have
 * might be nice at EECOM and in all future ecofairs and events as well as FW workshops
 * Where to store it and how to get it to those who use it? Should it go all over to all the workshops? This may not be necessary.
 * Leave No Trace Masters Training canoe trip update - MEC interest
 * Winter Camping? How did it go?

Other Business:

- Upgrade storage - Modular Storage Systems - current we have a 4x3 unit. There is a 5x8 with a 6 foot ceiling available on the lower level. Now we are paying $22.85/month, the bigger unit is 54.85/month. It is on hold until close Thursday. I didn't hear back from Westminister Church (Leah) - printing business cards - A process for this should be decided and written into the handbook and everyone made aware of it. Right now the procedure is to send requests for cards to the Past President who sends - Nominations for recognition from the RCE - nominations due to RCE May 1st - awards ceremony in Moose Jaw June 16th. Possible media spot. (Jo - look up email in SOEEA) - Earth Hour Concert March 26th - The Artesian on 13th - Regina at 8pm - EECOM 2011 Host Committee update: Jo, Peta, & Audrey -SPRA - Karen and Leah submitted a request to present Leave No Trace in Saskatoon at their conference in October