February+16

Executive Meeting February 16 6:30pm Kyle is green Karen is purple

Reports: President/Past President (Jo):
 * Jo taking over for Kyle for 1 month + for compassionate leave (Audrey, do you want to be more involved here too?) (thanks so much for the support. I do not have the mindset right now. But please feel free to keep me in the loop or contact me if the need arises)
 * Honouring Peta - let's just not forget about this...
 * Go Green application - to supplement Flying WILD and Project WET
 * Lizabeth put in initial proposal and if we're accepted to the narrowed-down list we'll have to write a letter of intent by mid March - we are going for about $18 000 here so any extra effort we can put into this will be awesome.
 * SPRA conference Oct. 20-22nd - proposals for 1 or 1.5 hour workshops due Feb.25th - anyone interested? (can email to board again)
 * Growing UP WILD -
 * Peta training at U of R April 9th am
 * suggestion from Peta to put in a proposal to "host" this program as well. (would be really neat but we would need a few champions of the program. I remember asking that nice Swift Current Lady that joined us at Leave NO Trace, if it would be something that interested her. She teaches kindergarten and wanted to be involved at the time. Unfortunately her name escapes me right now but Karen will remember her) Kathryn Scott i s the woman from Swift Current. She expressed interest.
 * No real requirements - just Peta right now as facilitator
 * Lizabeth also thinks we should do it (I don't think we have money right now to hire her/add this to her contract though so hopefully that's not what she's thinking)
 * **Flying Wild** - Lizabeth is or maybe has prepared a cost breakdown for Flying Wild - it seems we are incurring a few extra costs that we should be recouping. It is more expensive to run this program in Canada than in the US and we may need to re-neogiate with CEE on the $15 cap on what we can charge participants. It seems that we could manage okay before, but it must be because Peta was hosting for free and had space at U of R. If we could set the workshops around us who have classrooms that are usable in a school then maybe we could keep the cost down?
 * We need a solution to our current **storage situation**.... We will be having a need to warehouse the manuals for the programs we deliver. Lizabeth thinks a unit with an external door would be most useful for when books are delivered. She will coordinate with the delivery people to have books dropped off at location. or maybe we just need another closet for the time being?? What are your thoughts? At present, the closet is stuffed and it is a challenge for Lizabeth to sort and pack the boxes of books into the current space. We need a solution. I wonder if some church or school or something that has extra space would let us rent from them. It seems like there are so many places that have space and don't know what to do with it. I will ask a couple places and see what I find out.
 * We need a solution to our current **storage situation**.... We will be having a need to warehouse the manuals for the programs we deliver. Lizabeth thinks a unit with an external door would be most useful for when books are delivered. She will coordinate with the delivery people to have books dropped off at location. or maybe we just need another closet for the time being?? What are your thoughts? At present, the closet is stuffed and it is a challenge for Lizabeth to sort and pack the boxes of books into the current space. We need a solution. I wonder if some church or school or something that has extra space would let us rent from them. It seems like there are so many places that have space and don't know what to do with it. I will ask a couple places and see what I find out.

Vice President (Audrey):
 * Melanson Award - have you talked to Yvette? (Kyle spoke to Yvette at the AGM, she has agreed to do a nomination)

Programs Director (Karen):
 * I still haven't sent the final report in yet. Do we have the final audited statements and stuff? Once that is finished we can send in final report.
 * Lets keep looking at the grant and make sure we have plans for all of the money for this year...
 * On March 4/5, 2011 there is an environmental film festival in regina at the Royal Sask museum hosted by Sask Council for International Cooperation, RSM and Sask Econetwork. There are spots to table if we want to have one. Anyone interested? I will be going but am part of the organizing committee so wouldn't be able to stand there the whole time. I would like some company :) Films are: Flow, The Pisim Project and Home. And on the Friday night there are activist awards with Glenn Sutter, Trevor Herriot and Lyle Benko (a melanson award winner) as the winners!
 * Wings Over Wascana is wondering if we can do the same thing we did last year at the public day on the Saturday (May 14). Geocaching, Earthball and Solar Ovens. We had a pretty good time doing geocaching there last year with the families. Kyle made up some great stuff - little boxes with soeea pencils stickers, leave no trace tips, etc.

Treasurer (Mark):
 * results of financials learning and re-vamping meeting with Leah
 * new/redesigned financials/budget spread-sheet for board meetings
 * Review new financial statement layout - will postpone to next meeting as we need to close 2010 before we start 2011 in Simply Accounting so there is no data to display. Should have audit back in a couple of weeks. (Leah)
 * update/create notes in handbook regarding when things are paid for and details so that we don't have or at least don't misunderstand overdrafts again
 * Audit info?

Executive Director (Leah):
 * Report of hours worked (are we working you too hard?)
 * Audit info?
 * Member drive update
 * Responsiveness to opportunities (Leah right?)
 * Give t-shirts out to Exec (Leah)
 * Cheque signing
 * Science Fair Awards update
 * Financials
 * Monarch Butterfly Network???
 * supporting Glenn Sutter's Suzuki Playlist for the Planet release concert

Partnerships & Decision Makers
 * Existing Partnerships:
 * Flight Plan Partner (certificate received in December) No actions needed at this time
 * World Water Day (Lizabeth has plans - I can send them around if interested) No action needed
 * Wings Over Wascana: No action needed (?)
 * PCAP: No action needed (???)
 * Nature Sask? - with conference
 * NAAEE - membership renewed (right ?), conference calls are monthly during the day - anyone want to participate?: No action needed
 * EECOM - membership up to date: Action - support/participate in mission to create a National Environmental Education Act
 * SPRA - conference in October - call for participation due Feb.25th


 * Potential Partnerships:
 * SK Science Centre...?
 * Leave No Trace (see email from Nicole/Vanessa) Action: discuss potential partnership and/ or move to full board meeting
 * Monarch Teacher Network (Leah) Action: discuss potential partnership
 * Traveling World Community Film Festival (see email I sent around) Action: discuss potential partnership

__Other Business__ 1. Review Calendar and outstanding items from past meetings (Leah went through minutes from November, Retreat and January and pulled out items that I think have not been done) 2. $upport - deadline March or April? Review requirements. Can we fund outside the deadline? 3. Membership - How many votes does a family membership get? 4. Website updates (need list of Flying WILD & Project WET workshops), change of fees, logos 5. ESD "Competencies in K-12" meeting - update from Audrey